Read before you use this. This template is general information, not legal advice, and has not been reviewed by an attorney for your association. It reflects Florida law as of the date above; confirm current statute text at flsenate.gov before relying on it. Your governing documents may require more than the statutory minimum. HOA Guide Florida is not a law firm.
BOARD OF DIRECTORS MEETING MINUTES
[ASSOCIATION NAME], INC.
| Date | ______________________ |
| Time called to order | ______________________ |
| Location / platform | ______________________ |
| Meeting type | ☐ Regular ☐ Special ☐ Emergency |
Mark "DRAFT — not yet approved" until the board approves these minutes at a subsequent meeting.
1. Directors present and absent
| Director | Office | Present | Absent |
|---|---|---|---|
| President | ☐ | ☐ | |
| Vice President | ☐ | ☐ | |
| Secretary | ☐ | ☐ | |
| Treasurer | ☐ | ☐ | |
| Director | ☐ | ☐ |
Quorum present: ☐ Yes ☐ No
Also present (manager, attorney, guests): ______________________
2. Notice
Notice of this meeting was posted and/or delivered in accordance with the association's governing documents and Chapter 720, Florida Statutes.
Date/method of notice: ______________________
[Adopting board: confirm your required posting period and method under §720.303(2) and your bylaws, and record it here.]
3. Approval of prior minutes
Minutes of the meeting held on ______________ were: ☐ Approved as written ☐ Approved as corrected ☐ Tabled
4. Motions and votes
Record each motion, and the vote or abstention of each director present, by name. This is required by §720.303(5), Florida Statutes.
Motion 1: ________________________________________________ Made by: ____________ Seconded by: ____________
| Director | For | Against | Abstain |
|---|---|---|---|
| ☐ | ☐ | ☐ | |
| ☐ | ☐ | ☐ | |
| ☐ | ☐ | ☐ | |
| ☐ | ☐ | ☐ | |
| ☐ | ☐ | ☐ |
Result: ☐ Carried ☐ Failed
(Duplicate this block for each additional motion.)
5. Conflict-of-interest disclosures
Record any conflict disclosed and any director who recused and abstained. If none, state "None."
6. Summary of business discussed
Summarize decisions and directions, not verbatim discussion. Keep it brief and factual.
7. Adjournment
Time adjourned: ______________ Next meeting (if set): ______________
Minutes prepared by: ____________________ (Secretary or designee)
Minutes approved by the Board on: ____________________
Notes for the adopting board
- Keep these minutes for at least 7 years as part of your official records, or longer if your governing documents require it (§720.303).
- Members may request to inspect official records; make minutes available within the statutory timeframe (generally 10 business days of a written request).
- Record decisions, not debate. Do not transcribe discussion, opinions, or sensitive member information.
- Finalize minutes promptly. An unfinished set is a records-request problem waiting to happen.
This template is general information and is not legal advice. Governing documents control. No attorney-client relationship is created by using this document.